CS
MANAGEMENT
CS Management
CS
MANAGEMENT
Staff
What do you want to do today?
Today
Ready to record attendance.
GPS
Waiting for location
Outlet
Detecting
Distance
-
Past Attendance
Have a nice day!
My Duty Schedule
Staff Profile
Daily Report
CS
MANAGEMENT
Attendance
Staff & Profile Management
Add / Edit Staff
Pay Rate Master
Daily Report
Staff Claim
Submit Claims
Choose Company and Year. The claim packet includes a summary and all supporting invoices, two invoices per page.
Accounting
Accounting
Accounting
CSCS AdminAdministrator
Sales
For sales invoice, official receipt, debtor posting, and sales listing.
Purchase
For supplier bill, creditor posting, purchase listing, and document attachment.
Journal
For manual journal entry, adjustment, accrual, and reclassification.
Bank Receipt
For money received into bank.
Bank Payment
For money paid from bank.
Cash
For petty cash receipt, petty cash payment, and cash book transactions.
Chart of Accounts
Shared by all companies under the accounting module.
Report
Setting
Consolidation
Property Management
Property Management
Investment
Investment
Fixed Asset
FA Listing
Franchise
Franchise Service Fee
供应商产品资料库
Supplier Product Library
System Setup
Setting
Operating Reference
System Logic
Current rules used by CS Management. Open a module below to review its calculations and automatic actions.
Users, Groups & Access
- Only users with Admin module permission can open this page.
- A user group controls which module tabs and API actions its users can access.
- Admin, Manager, Sales, and Staff are system groups; their module access can be reviewed here.
- The Admin group always retains Admin access to prevent accidental lockout.
Outlets & GPS
- Outlet name, latitude, and longitude are maintained in Admin.
- Attendance compares the phone GPS with every outlet and records the nearest outlet and distance.
- The recorded GPS, outlet, distance, date, time, staff name, and photo remain with the attendance record.
Staff & Profiles
- New staff requires a name and starting password; the staff member completes the remaining profile fields.
- Management can filter staff by outlet, open the full profile, review pay rate and past payroll, edit staff, and reset a forgotten password.
- Staff can update their own profile and change password by entering the new password twice.
Staff Duty
- Duty is assigned by outlet and date using hourly slots from 10:00 AM to 11:00 PM.
- Selecting a start and end slot fills the hours between them; any individual slot can then be unticked.
- Copy From duplicates another date as a starting point. Clear All removes the current draft selections.
- The roster shows total headcount-hours and average headcount per hour, and supports Excel and multi-day JPEG exports by date or staff.
Attendance
- Check-in and check-out each require the staff member to take a photo; the system does not auto-capture the check-out photo.
- Multiple check-in and check-out cycles are allowed. After each action, Past Attendance opens to confirm success.
- A check-in after the scheduled duty start is marked late. Management comparison highlights no check-in, late check-in, and early check-out.
- An open attendance record is automatically checked out at 1:00 AM on the following day and marked Auto Checked Out.
- Past records can be filtered by staff, outlet, and period; management export is XLSX.
Sales
- Sales imports Net Sales, Gross Amount Excl., and Discount. Duplicate outlet/date records must not be double counted, and zero values are not plotted.
- The Net Sales view remains the operating sales trend. Gross & Discount compares gross sales with Discount / Gross Sales x 100 on a secondary percentage axis.
- Weekly periods run Monday to Sunday; incomplete weeks and months are excluded from weekly and monthly charts.
- Yearly charts include year-to-date. The default view is All outlets, 3YR, Monthly.
- Net Sales Top 3 and Bottom 3 rank outlets by the combined latest three complete months and exclude outlets missing any of those months.
- Gross & Discount compares a maximum of two outlets and defaults to the highest and lowest gross-sales outlets from the latest three complete months.
- The heading date is the newest non-zero sales date in the uploaded data.
Pay Rate
- Hourly staff use an hourly rate. Monthly staff use monthly salary and attendance allowance.
- The effective date determines when a rate starts. The master view shows the latest rate, while historical rates remain available for review.
- Changing a current rate does not alter a payroll that has already been finalized and locked.
Payroll
- Payroll is calculated by month and outlet or All Outlets, and compares scheduled duty with attendance day by day.
- One lunch hour is deducted per duty day. The first eight payable hours are normal hours; additional hours are overtime.
- Hourly overtime is hourly rate x 1.5. Monthly overtime rate is monthly salary / 26 / 8 x 1.5.
- Public holiday payable hours use 2.0 times the base hourly rate, or 3.0 times when the holiday falls on Sunday.
- Incentive is entered directly as a final amount. Calculate remains editable; Final & Lock happens only after confirmation.
- A locked payroll preserves its calculated rates and amounts. Reopening requires an authorized password before recalculation.
Daily Report, POS Z & Cash
- Daily Report combines daily sales, POS Z Report, POS Cash, and Cash in Hand for the selected outlet and date.
- Daily Report sales items and categories are maintained per outlet under Daily Report > Setting.
- Staff select outlet, month, and date, then photograph or upload the daily Z report.
- The system reads Cash Movement Paid Out and requests matching expense invoice photos for record.
- POS Cash links Cash Sales from the Daily Sales Cash row, deducts POS expenses, and calculates Net Collected.
- Cash in Hand can use Net Collected as Cash from POS, then records expenses, bank in, and balance.
- Monthly records and attached evidence can be exported to PDF.
Cash in Hand
- The next record date follows the last saved date. B/F uses the preceding day's C/F; manual B/F is allowed when no earlier balance exists.
- C/F = B/F + Cash from POS + Expenses + Bank In. Expenses and Bank In are saved and displayed as negative movements.
- Saving advances to the next date. Amending an earlier day recalculates every subsequent B/F and C/F for that outlet.
- An expense may be saved without an invoice, but it is highlighted as no invoice attached in the page and monthly PDF.
- At month end, Cash from POS total must match Cash Pickup from the full-month POS Z report; staff attach a POS screen photo for the final check.
- Only Final Check locks the month. Viewing remains available; amending a locked month requires Manager or Admin authorization.
Accounting
- Accounting starts by selecting the company before working inside Sales, Purchase, Journal, Bank, Cash, or Report.
- Report is reserved for Balance Sheet, Profit and Loss, Debtor, Creditor, and Transaction listings.
- Access is controlled through Admin user groups, the same as other management modules.
Exports & Records
- Filters affect the records displayed and exported for the selected staff, outlet, and period.
- Attendance and payroll exports use XLSX. Duty supports XLSX and JPEG. Cash and POS Z monthly reports use landscape PDF.
- Cash PDFs continue daily rows until the page is full, then list expense details and up to two invoice pictures per evidence page.
User Groups
User Access
Outlets
Gross Payroll Calculation
Status
Open
Total Duty Hours
0.00
Gross Payroll
RM 0.00
Staff Count
0
Public Holiday Master
Add PH here before calculate payroll. PH pay uses 2.0x hourly/base rate, or 3.0x when PH falls on Sunday.
Payroll
Manual Payroll Record
Sales Performance
Sales View
Current Net Sales performance.
Outlet
Period
Chart
Total Net Sales
RM 0.00
Average
RM 0.00
Periods
0